Business documents

Quotation generator

Shares its engine with the invoice generator, so the quote you send and the invoice you issue later carry the same layout, the same logo and the same amount in lakh and crore words.

In short

A quotation tells a customer what you will charge before they commit. This generator lists your items, applies discount and sales tax, prints a valid-until date and writes the total in words. Download it as a PDF with selectable text, a CSV sheet or an image. Everything stays in your browser.

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How to use it

  1. Add your logo and business details.
  2. Enter the customer and a quotation number.
  3. Set the issue date and the valid-until date.
  4. Add the items with quantity and rate, plus any discount or tax.
  5. Preview the A4 page, then download it as PDF, CSV or PNG.

How it calculates

Each line’s amount is its quantity multiplied by its rate, and the subtotal is the sum of the lines. Sums are done in whole paisa (or pence or cents), so the figures add up exactly. The total is written in words using lakh and crore for PKR, and thousand, million and billion for GBP, EUR, USD and AED.

A quotation is calculated exactly like an invoice, so the figures you quote are the figures the invoice will show if nothing changes. The valid-until date does not affect the arithmetic; it tells the customer how long the price holds.

In the example above, the lines work out as 500 × 85 = 42,500.00; 1 × 6,000 = 6,000.00. The subtotal is 48,500.00. With 18% sales tax of 8,730.00 the total is 57,230.00, written as “Fifty seven thousand two hundred and thirty rupees only”.

Who should use it

  • Small businesses quoting jobs or goods before an order
  • Contractors, printers, workshops and traders who quote by item
  • Anyone who wants the quote and the later invoice to look consistent

Who should not use this

  • Anyone who needs a legally binding contract — a quotation is an offer of price, not an agreement
  • Projects priced by long, formal tender documents
  • Businesses that need quotes tracked and converted inside accounting software

Limitations

  • The tool does not convert a quotation into an invoice automatically. Re-enter or copy the lines into the invoice generator.
  • Urdu or other non-Latin text cannot be drawn into the PDF yet; use the Image export for those.
  • Nothing is uploaded or stored on a server. Clearing your browser data also removes the saved profile.

Common questions

What is the difference between a quotation and an estimate?
In everyday use they mean the same thing: a price offered before work or delivery. Some trades treat an estimate as approximate and a quotation as a firm price. Say which you mean in the notes.
How long should a quotation stay valid?
That is your decision. Seven to thirty days is common, shorter when your costs move quickly. The valid-until date is printed prominently on the document.
Can I add tax to a quotation?
Yes. Enter the sales tax rate that applies to you and the tool adds it to the total. Leave it at zero if your quote is tax-exclusive and say so in the terms.

Related tools

Invoice generatorPurchase order generatorPayment receipt generator

This tool produces a document from the information you type. It does not give legal, tax or accounting advice, and it does not check that your figures or rates are right. See the disclaimer. Found a mistake? Report an error in a calculation.