Business documents

Purchase order generator

Uses the same engine and amount-in-words as the invoice generator, so orders to suppliers read as clearly as the invoices you send to customers.

In short

A purchase order is a written request to a supplier to deliver specific goods at agreed prices. This generator lists your items, applies tax, prints a delivery date and your terms, and writes the total in words. Export it as a PDF, CSV or image. It runs in your browser and uploads nothing.

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How to use it

  1. Add your logo and business details.
  2. Enter the supplier, the PO number and the delivery-by date.
  3. List the items with quantity and the agreed rate.
  4. Add delivery instructions and payment terms.
  5. Download the PDF to send, or the CSV to keep.

How it calculates

Each line’s amount is its quantity multiplied by its rate, and the subtotal is the sum of the lines. Sums are done in whole paisa (or pence or cents), so the figures add up exactly. The total is written in words using lakh and crore for PKR, and thousand, million and billion for GBP, EUR, USD and AED.

Rates are the prices agreed with the supplier. Tax is applied once to the whole order, so confirm whether the supplier's quoted rates already include tax before you enter a rate here.

In the example above, the lines work out as 20 × 38,500 = 7,70,000.00; 1 × 6,000 = 6,000.00. The subtotal is 7,76,000.00. With 18% sales tax of 1,39,680.00 the total is 9,15,680.00, written as “Nine lakh fifteen thousand six hundred and eighty rupees only”.

Who should use it

  • Shops, workshops and factories that order from regular suppliers
  • Anyone who wants an order confirmed in writing before goods are made or shipped
  • Teams that need a simple approval document before buying

Who should not use this

  • Organisations that must raise orders from a procurement system with budget approval
  • Public-sector purchases governed by formal tender rules
  • Anyone who needs this to be a contract; a PO is a request, and the supplier’s acceptance matters

Limitations

  • The tool does not track delivery or compare a PO to a supplier invoice.
  • Urdu or other non-Latin text cannot be drawn into the PDF yet; use the Image export for those.
  • Nothing is uploaded or stored on a server. Clearing your browser data also removes the saved profile.

Common questions

What is a purchase order used for?
It records exactly what you ordered, in what quantity and at what price, so that the supplier’s invoice and delivery can be checked against it.
Do I need a PO number?
It is strongly recommended. It lets both sides refer to the same order, and it is printed at the top of the document.
Is a purchase order legally binding?
It depends on the terms and on the supplier accepting it. If the order is large or risky, get legal advice rather than relying on a template.

Related tools

Quotation generatorInvoice generatorDelivery challan generator

This tool produces a document from the information you type. It does not give legal, tax or accounting advice, and it does not check that your figures or rates are right. See the disclaimer. Found a mistake? Report an error in a calculation.