Payment voucher generator

A payment voucher with account head, cheque or reference number and the amount in lakh and crore words, with prepared-by and received-by signature lines, built around PKR rather than adapted from an Indian format.

In short

A payment voucher is the internal record of money paid out: who was paid, for what, how and who approved it. This generator prints the payee, the account head, the payment method and cheque number, the lines paid and the total in words, with signature lines for the approver and the person who received the money. Nothing is uploaded.

Set up once, use every day. Add your company name, logo and details the first time. They are saved in this browser, so next time only the entries are blank. Add this tool to your phone or computer for one-tap access.

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How to use it

Add your business logo and details. They are remembered in this browser.
Enter who was paid, the voucher number and the date.
Fill in the payment method, the account head and the cheque or reference number.
List what was paid for, one line per item, with quantity and rate.
Check the amount in words, then download the PDF to sign, or the sheet to keep in your records.

How it calculates

Each line’s amount is its quantity multiplied by its rate, and the subtotal is the sum of the lines. Sums are done in whole paisa (or pence or cents), so the figures add up exactly. The total is written in words using lakh and crore for PKR, and thousand, million and billion for GBP, EUR, USD and AED.

Each line is quantity times rate and the voucher total is their sum. No tax is added, so enter amounts exactly as they appear on the supplier’s bill. The total is written in words using lakh and crore for PKR.

In the example above, the lines work out as 10 × 1,450 = 14,500.00; 2 × 8,900 = 17,800.00. The subtotal is 32,300.00. The total is 32,300.00, written as “Thirty two thousand three hundred rupees only”.

Who should use it

Small businesses, shops and offices that pay suppliers and staff in cash or by cheque
Accountants who want a numbered voucher to attach to each bill
Committees and welfare organisations that need a signed record of every payment

Who should not use this

Anyone who needs a tax invoice or a withholding certificate; a voucher is an internal record, not a tax document
Businesses that need payments posted to a ledger automatically; this makes documents, not books
Anyone who needs an approval workflow with several approvers

Limitations

The voucher records a payment. It does not move or verify any money.
Voucher numbers carry on from your last one in this browser; they are not checked against any register.
The PDF is drawn with standard PDF fonts. Use the Image export for Urdu or other non-Latin text.
Nothing is uploaded or stored on a server. Clearing your browser data also removes the saved profile.

Common questions

What is the difference between a payment voucher and a receipt?

A payment voucher is made by the person paying, as their record of money going out. A receipt is given by the person who was paid, as proof they received it. Many businesses keep both for the same payment.

Can I use it for petty cash?

Yes. Choose cash as the payment method and list what the money was spent on. Keep the bill or a note with the voucher.

Are my payees stored anywhere?

No. Only your business profile and logo are remembered, in this browser. Payee names and amounts are never uploaded.

Related tools

This tool produces a document from the information you type. It does not give legal, tax or accounting advice, and it does not check that your figures or rates are right. See the disclaimer. Found a mistake? Report an error in a calculation.